The P&L (Profit & Loss) module tracks your department’s operational budget — planned vs. actual spending, organized by account and month.

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What You Can Do

• Enter monthly budget figures for each account
• Record actual spending each month
• Compare budget vs. actual side by side
• View the full year summary in one table
• Export P&L data to Excel

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How It Works

P&L is organized by accounts (chart of accounts for your department). For each account, you enter two types of figures each month:

Type	Meaning
Budget	Planned spending for that account and month
Actual	What was actually spent

The system calculates the variance (budget minus actual) automatically.

📸 [Screenshot: P&L monthly table — budget vs. actual columns]

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Navigating the P&L Table

1. Go to P&L in the left sidebar.
2. Use the Year selector to switch between years.
3. The table shows all accounts as rows, with months as columns.
4. Toggle between Monthly view and Full Year summary.

📸 [Screenshot: P&L full year view]

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Entering Budget Figures

1. Click the cell for the account and month you want to enter.
2. Select Budget from the type toggle.
3. Type the amount and press Enter or click away.
4. The cell saves immediately.

Budget figures are typically entered at the start of each year or quarter.

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Recording Actual Spending

1. Click the cell for the account and month.
2. Select Actual from the type toggle.
3. Enter the amount spent and press Enter.

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Account Line Items

For accounts marked as Others, you can break down the total into individual line items (sub-entries with vendor names or descriptions).

1. Click the Others cell.
2. Click + Add Line Item.
3. Enter the description and amount.
4. Add as many line items as needed — they sum automatically.

📸 [Screenshot: Others breakdown with line items]

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Export to Excel

1. Click Export.
2. Choose the year and data type (Budget, Actual, or Both).
3. The file downloads with the full P&L table.

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Permissions

Permission	Description	Manager	Supervisor	Staff
view	See the P&L page	✅	✅	❌
create	Enter budget and actual figures	✅	✅	❌
edit	Modify existing entries	✅	✅	❌
delete	Remove entries	✅	❌	❌
export	Export P&L to Excel	✅	✅	❌
manage	Configure accounts and chart of accounts	✅	❌	❌

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Next Steps

→ [CAPEX]
→ [Projects]